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NAME

RT-Extension-TimeTracking - Time Tracking Extension

RT VERSION

Works with RT 4.2, 4.4

INSTALLATION

perl Makefile.PL
make
make install

May need root permissions

make initdb

Only run this the first time you install this module.

If you run this twice, you may end up with duplicate data in your database.

If you are upgrading this module, check for upgrading instructions in case changes need to be made to your database.

patch RT

Only run this the first time you install this module.

    patch -p1 -d /path/to/rt < etc/0001-handle-txn-cfs-on-ticket-creation-and-updates-with-U.patch
Edit your /opt/rt4/etc/RT_SiteConfig.pm

Add this line:

    Plugin('RT::Extension::TimeTracking');
Clear your mason cache
    rm -rf /opt/rt4/var/mason_data/obj
Restart your webserver

Configure Custom Fields

This extension installs two transaction custom fields to track time data: Actor and Worked Date. Since the visibility of these fields is very specific to your usage, no permissions are set during the install.

You need to give all users tracking time permission to view and modify these custom fields. You can do this using RT's standard rights management by navigating to the custom fields: Admin > Custom Fields > Select, clicking on each one, and editing the Group Rights. You can then give rights to Everyone, a custom group, or any other variation that makes sense for your instance.

If permissions are not set correctly on these custom fields, you will see strange behavior like all time being recorded on the current day rather than the date you select.

DESCRIPTION

RT::Extension::TimeTracking adds several features to make it easier to use RT to track time for you and your team as you work on tasks. These features include breakdowns of time by user on tickets, tracking time for specific days, including in the past, and a new page that organizes all of your time for the past week. You can find details on configuration in the next section.

Entering Time

When running this extension, you can still use all of the existing methods to track time in RT including editing Basics, adding time on a comment or reply, or even using the new ticket timer introduced in RT 4.4. All of these will record the time and log it with a transaction at the current day and time.

The TimeTracking extension adds a new feature to track a "Worked Date" for cases where you forgot to enter your time for work you did earlier in the week. For these cases, you'll see a new date field in Basics where you can select a date and time worked and add it directly to the ticket. You'll also see Worked Date on replies and comments to track to a different day from the day you are recording the comment.

Basics with TimeTracking

TimeTracking also installs a new page at Tools > My Week. This shows a summary of all of your time tracked for the week by day. In addition to showing you your week, you can track time directly on the page as well for whichever day you need to. You can add new tickets and time below each day using the ticket box. The Ticket selection box has autocomplete functionality, so you can just start typing something from the subject of a ticket to find it. And you can update tickets already in your list with the boxes in the Update column.

The total hours for the week are displayed at the bottom of the page.

Basics with TimeTracking

Fixing Mistakes

If you accidentally add time for the wrong day or ticket, you can subtract it by entering a negative value on the ticket for that day.

Time Summary on Tickets

On individual tickets, in addition to seeing the Add time worked boxes in Basics, this extension also adds a Worked section with a summary of the total time worked per user on that ticket.

Viewing Other Weeks on My Week

You can view other weeks on My Week by selecting any day in the desired week using the date picker at the top of the page. You can also use the Previous and Next links to move from week to week.

Administrative View

TimeTracking adds a right to allow some users to see the My Week page for other users and enter time for them. The right is in Admin > Global > Group Rights on the Rights for Administrators tab. It's labelled "Add time worked for other users" and should be at the top of the tab.

Once you have this right, you'll see an addition selection box at the top of the My Week page for selecting a user. You can then use the autocomplete box to find another user and display their timesheet.

This allows managers or similar staff to see timesheets for their team and also add time if another user is out of the office sick or otherwise can't add time themselves. All entries made by an admin user on another user's timesheet are recorded as entered by the admin user using the Actor custom field. This keeps an audit trail to avoid confusion over who may have added a time entry.

CONFIGURATION

$TimeTrackingFirstDayOfWeek

The default week start day in MyWeek page is Monday, you can change it by setting $TimeTrackingFirstDayOfWeek, e.g.

    Set($TimeTrackingFirstDayOfWeek, 'Wednesday');

$TimeTrackingDisplayCF

In the ticket listings on the My Week page, there is a room for an additional field next to Status, Owner, etc. To display a custom field that might be helpful when filling out your timesheet, you can set $TimeTrackingDisplayCF to the name of that custom field. In the display, that field name will be added to the ticket heading between Owner and Time Worked for each day on My Week. The value will be populated for each ticket.

METHODS

WeekStartDate

Accepts an RT::User object, an RT::Date object and a day of the week (Monday, Tuesday, etc.) and calculates the start date for the week the date object is in using the passed day as the first day of the week. The default first day of the week is Monday.

Returns:

($ret, $week_start, $first_day)

where $ret is true on success, false on error, $week_start is an RT::Date object set to the calculated date, and $first_day is a string of the first day of the week, either from $TimeTrackingFirstDayOfWeek or the default of Monday.

SetDateToMidnightForDST

Accepts an RT::Date object expected to be at midnight, but probably is not yet because of DST, this method adjusts it accordingly. Note that the adjustment is inplace.

AUTHOR

Best Practical Solutions, LLC <modules@bestpractical.com>

BUGS

All bugs should be reported via email to: bug-RT-Extension-TimeTracking@rt.cpan.org

Or via the web at: rt.cpan.org.

COPYRIGHT

This extension is Copyright (C) 2013-2018 Best Practical Solutions, LLC.

This is free software, licensed under:

  The GNU General Public License, Version 2, June 1991